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Jira group cleanup preflight checklist

Build a review record before you delete, rename, replace, or reassess a Jira group. The checklist runs entirely in your browser and keeps unknown coverage visible.

Build the checklist See the live Jira scan
No loginNo Jira data uploadPrint or exportManual checks stay visible
What this produces

A pre-change review, not a delete approval.

Mark each dependency surface as clear, referenced, or manual. The result tells the next reviewer what remains unresolved and gives you a portable checklist for the change ticket.

  • Use it before delete, rename, replace, or periodic review.
  • Keep identity-owned and app-specific areas outside false green results.
  • Move to Group Cleanup Radar when you need a live read-only scan of supported Jira sources.
Interactive builder

Review every dependency lane

Nothing entered here is sent to Unitlane. Avoid confidential notes; use ticket references or owner labels that are appropriate for an exported checklist.

Owner and purpose

Name the accountable owner and why the group still exists.

Jira app access roles

Check whether the group grants a Jira app role or another paid Atlassian app.

Default group status

Confirm whether the group is a default for an app role or onboarding path.

SCIM or identity-provider ownership

Mark externally managed membership and route changes to the identity owner.

Members and service identities

Review active users, service accounts, contractors and zero-member edge cases.

Project or space roles

Find projects where the group is assigned through a role.

Permission schemes

Check shared and project permission schemes for exact group references.

Global permissions

Check whether the group grants site-wide Jira capabilities.

Filter shares

Find private or shared filters that still name the group.

Dashboard shares

Find dashboards whose visibility still depends on the group.

Work item security

Check issue or work item security schemes and levels for group references.

Workflow references and properties

Check conditions, validators, properties and other workflow references where available.

Automation, queues and app-specific areas

Keep unsupported or separately owned surfaces as explicit manual checks.

Replacement and verification plan

Record the replacement path, owner, rollback point and post-change access test.

Boundary

What this checklist cannot prove

It cannot see your Jira site. A completed checklist records what you reviewed; it does not certify that a group is safe to delete or that every app, automation rule, queue, workflow, identity source, or third-party integration was covered.

Group Cleanup Radar is the next step when you need a live, read-only scan of its supported Jira sources. Unsupported, unavailable, and partial areas should remain manual checks rather than being converted into false proof.